Email Samples of KCC to DV Winners: from the DS-260 Processing to 2NL (Interview Appointment)

Millions of people from all over the world participate in the DV lottery program every year. But, out of those millions, only a few lucky ones get selected in the DV lottery program. Annually, 55,000 immigrants from eligible countries can enter the United States legally through the DV lottery. But unfortunately, many DV winners become disqualified for various reasons. Thus, we can say that being selected in the DV lottery program is not everything, but it is definitely the beginning of a beautiful opportunity to live an American life.

As we have said before, being selected in the DV lottery is not everything. After being selected for the DV program, the DV winner has to proceed with the process very carefully in order to reach the interview to get the visa. The journey from the process of DS-260 to the acquisition of 2NL requires a long wait and patience. It may take at least 5 to 15 months for you to get to the interview once you are selected on DV.

The Kentucky Consular Center (KCC) does all the work for the DV winners. That's why your correspondence with KCC is important as a DV winner. Your DS-260 must be submitted to KCC and KCC asks later for the documents required from you. KCC will check and verify your documents, and KCC will also notify you regarding the interview date, location and time, once the date is set on the basis of your DV case number.

If you have made a mistake in the DS-260 form or need to make any changes, you should request to KCC. Even if you have any inquiries about your DV process, you should contact KCC. Therefore, it is very important to have communication between KCC and you till the time of the interview after your selection in the DV lottery program.

Two emails are very important in communication with KCC, which are: KCCDV@state.gov and KCCDVDocuments@state.gov. The email address KCCDVDocuments@state.gov is only for sending your documents and KCCDV@state.gov is for other communications and inquiries. Generally, the KCC sends you email from KCCDV@state.gov and mostly the KCC emails come in the 'Updates' folder. So, don't forget to check all the folders in your email.

After submitting the DS-260 form, what kind of emails does KCC send you till the time of the interview? In this post, we will try to show you the sample emails of KCC.

When you submit the DS-260 form, you will receive an email from DO-NOT-REPLY@state.gov. This ensures that your DS-260 form has been submitted completely. Some may not receive this email. Even if you don't receive this email, your DS-260 may have been successfully submitted. Because, in order to receive this email, you have to manually click on Email Confirmation. This video explains in Nepali what to do and how to get this email.

A few weeks (a few days, weeks, or months) after submitting the DS-260 form, KCC will send you an email to submit the required documents. The sample of which is as follows.

[*****your case number****] Further DV Documents Required

Date: ***********

Case Number: ************

 

Dear [***your name****]:

Congratulations on your selection for the [**DV Program Year**] Diversity Visa program!

The Kentucky Consular Center (KCC) hereby confirms receipt of the DS-260 Diversity Visa application form for you and each accompanying family member(s). Please read this email and carefully follow the instructions listed in order to have your application processed as quickly as possible.

Now that your application form has been submitted, you should review the list of required documents for processing below and send those to KCC to review as part of your application package. You will only be scheduled for an interview at an overseas consular post after you have submitted all documents required for your case and your visa rank number has become current.

All documents should be submitted as attachments to your email to ensure they are properly received. We ask that you use the following method to name and attach your files:

 - Your DV case number;

- The full name of the applicant whose document you scanned; and

- The document name or form number.

For example:

2020AF00938653_John_Doe_Passport.pdf

2020AF00938653_Jane_Doe_Birth_Certificate.pdf

Use your case number as the subject of the email. The maximum email size is 30MB. If the total size of your attachments is larger than 30MB, send multiple emails using your case number as the subject of each email. Please send your documents for KCC review only after you have collected all of the required documents for yourself and all accompanying family members. Send documents only to the kccdvdocuments@state.gov email address.

Documents photographed or scanned with a mobile phone are acceptable, but every document must be fully legible. Illegible or incomplete documents must be re-submitted and will delay the processing of your case.

All documents not in English, or in the official language of the country in which the application for a visa is being made, must be accompanied by certified translations. The translation must include a statement signed by the translator that states that the translation is accurate and the translator is competent to translate.

* IMPORTANT NOTE: Do not mail any documents to KCC. Any documents sent to KCC will not be processed and will be destroyed.

REQUIRED DOCUMENTS

You and each family member immigrating with you to the United States should collect the civil documents that are required to support your visa application.

Passport Biographic Page: You and each family member immigrating with you must submit a photocopy of the biographic data page of a currently valid passport. The biographic data page is the page with your photograph, name, date, and place of birth.

Birth Certificate: You and each family member immigrating with you must submit a scan of an original birth certificate or certified copy.

Marriage Certificate: If you are married, you must submit a scan of your original marriage certificate or certified copy.

Marriage Termination Documentation: If you were previously married, you must submit scanned evidence of the termination of EVERY prior marriage you have had. Your scanned evidence must be of an original or certified copy of one of the following documents:  FINAL legal divorce decree, death certificate, or annulment papers.

Military Records: If you served in the military of any country, you must submit a scanned copy of your military record.

Police Certificates: If you are 16 years of age or older, you must submit a scanned copy of a police certificate from all countries you have lived in using below criteria:

If you ...	AND you...	THEN submit a police certificate from...
Are 16 years old or older	Lived in your country of nationality for more than 6 months at any time in your life	Your country of nationality
Are 16 years old or older	Have lived in your country of current residence (if different from nationality) for more than 6 months	Your country of current residence
Have ever lived in another country for 12 months or more	Were 16 years or older at the time you lived there	The country where you used to live.
Were arrested for any reason, regardless of how long you lived in that city or country, and no matter what age you were		The city and/or country where you were arrested.

Court Record: If you have been convicted of a crime, provide a certified copy of each court record and any prison record.

Collect and submit your documents promptly. Your case will not be scheduled for a visa interview at a U.S. embassy or consulate until KCC has received and processed all required documents. Missing or illegible documents will delay processing of your case. If you cannot obtain a particular document, send an explanation of why you cannot obtain the document, as an attachment in .jpeg or .pdf format, to KCCDVDocuments@state.gov, with your case number in the subject line. Diversity visas are numerically limited and there is no guarantee a visa will be available. Only a consular officer can determine, at the time of the visa interview, if you are qualified to receive a Diversity Visa.

If you have questions about document submission, you may contact KCC at kccdv@state.gov. The KCC telephone number is 606-526-7500 (7:30 a.m. until 4:00 p.m. EST).

 _________________________________________________

CA/VO/DO/KCC

Diversity Visa Unit

Phone: (606)526-7500

Email: kccdv@state.gov

Although KCC requests the required documents from this email KCCDV@state.gov, you should send the documents to this email KCCDVDocuments@state.gov. After you have successfully sent the documents, you will receive an automati reply, the sample of which is as follows.

Automatic Reply from KCC DV Documents

The Kentucky Consular Center (KCC) has received your email and is currently processing your documents. This email address, KCCDVDocuments@state.gov, is only used for applicants to provide the Kentucky Consular Center (KCC) with documents required to continue processing Diversity Visa applications.  KCCDVDocuments@state.gov does not respond to inquiries. If you have any Diversity Visa-related questions, please email KCCDV@state.gov with your case number, complete name, and date of birth, as entered on your original entry.

You should expect an email from KCC in the next 3-6 weeks.  If you do not hear from KCC after 6 weeks, please contact KCCDV@state.gov to confirm all of your documents have been received, and you are ready to be scheduled for an interview.

Why this automatic reply is important is that if you accidentally did not attach the document to your email, you will be notified that the document is not attached, through the automatic reply. In that sense, this email is important.

A few weeks (days, weeks, or months) after the document is submitted to the KCC, you will receive a mail from KCCDV@state.gov that your document has been received. The sample of which is as follows.

[******your case number*****] Documents Received

Case Number: ************
Dear [***your name***]:

Congratulations!  Our records indicate that you have submitted all required documentation to the Kentucky Consular Center and are ready to be scheduled for an interview when your case number becomes current. Interviews are scheduled numerically based on case numbers that have completed processing.

Interviews for the DV 2020 program will begin in October 2019 and conclude on September 30, 2020. Please refer to the visa bulletin at www.travel.state.gov to locate the current numbers being processed. This bulletin is updated after the 15th day of each month. Once an interview date has been scheduled, you will receive notification via the email listed on your DS-260 to check http://www.dvlottery.state.gov.

If your case becomes current and you have not received a notification to check http://www.dvlottery.state.gov, please contact KCCDV@state.gov to confirm all of your documents have been received, and you are ready to be scheduled for an interview.

 [*** If any important message is available, is mentioned here.***]

_________________________________

CA/VO/DO/KCC
Diversity Visa Unit
Phone: (606)526-7500
Email: kccdv@state.gov

 

This email is very important. Because only after receiving this email can you expect an interview. If you do not receive this email, you may have doubts that your documents have not been received by KCC, that your documents are incorrect or that you do not qualify for a visa, or that you have not submitted the documents as per the information previously provided in the DS-260 form. Therefore, it is very important for any DV winner to know that the document has been received from KCC and that your case is ready for the interview.

Then you have to see the update of the Visa Bulletin. If you have received an email from noreply@state.gov regarding the receipt of documents and your case range has been updated in the Visa Bulletin (generally it is also called case current in VB), you can expect to receive a notification for 2NL (Second Letter) within a few weeks. This is a very simple notification email, but its value cannot be compared to anything else. Because you don't know where, when and when your interview will take place without receiving a 2NL. Once you get the 2NL, there are only two steps left to get a visa, i.e. medical examination and interview. So this is a simple notification email but a very important email, as it seems, is presented here.

Required Entry Status Check for DV Submission

[*** you last name, first name***] You have received this email notification to inform you that you have updates available at https://www.dvlottery.state.gov/ESC. Please log in using your confirmation number from your original application to complete further processing.

After receiving this email, you have to go to the same link that you came to check the DV result earlier. When you check your DV result, you will not see the previous letter, you will see a new letter with new information, mentioning the date, place, and time of your interview, as well as the names of the family members who will be present with you during the interview.

Perhaps, you are very excited to reach this stage as a DV winner or if you have got 2NL, you are feeling so happy. May your dream of entering to America comes true, best wishes. Please share this post, as it is very important for every DV winner to know about it.

A video in the Nepali Language on how to know that you have received 2NL is available here, please watch: